HI5019 Strategic Information Systems for Business and Enterprise

HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assessment Details and Submission Guidelines
Trimester T1 2020
Unit Code HI5019
Unit Title Strategic Information Systems for Business and Enterprise
Assessment Type Individual assignment
Assessment Title Case Study – Paradise Industries
Purpose of the
assessment (with ULO
Mapping)
Students are required to:
 Critically evaluate the purpose and role of accounting information systems in
today’s business environment (ULO 1).
 Articulate the various transaction cycles, financial reporting, management reporting
systems and e-commerce systems to technical and non-technical stakeholders (ULO
2).
 Appraise the risks inherent in computer-based systems/ERP, including the role of
ethics and the various internal control processes that need to be in place (ULO 4).
Weight 20% of the total assessments
Total Marks 20
Word limit Not more than 2,500 words
Due Date Week 7, Friday 5:00 pm (AEST)
Submission
Guidelines
 All work must be submitted on Blackboard by the due date along with a completed
Assignment Cover Page.
 The assignment must be in MS Word format, no spacing, 12-pt Arial font and 2 cm
margins on all four sides of your page with appropriate section headings and page
numbers.
 Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using Harvard referencing style.
Page 2 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assignment Specifications
Background
After working at several accounting and consultancy firms for more than a decade, you have recently
decided to start your own consultancy business. A friend of your wife introduces you to Paradise
Industries, a manufacturer of high-precision machine tools based at Adelaide. Paradise Industries
employs a centralised computer system with distributed terminals in the departments. The company
recently have a number of operational problems and the managing director of the company has
engaged you to assess its systems and processes.
Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated
and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and
prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy
is sent to the receiving department. The purchasing clerk then adds a record to the open/closed
purchase order file through an update program in the data processing department.
When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with
the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a
hard-copy receiving report recording the quantity and quality of the goods received. One copy of the
receiving report accompanies the items to the warehouse and another copy is filed in the receiving
department. Using the department terminal, the receiving clerk adds a record to the digital receiving
report file. The system then automatically closes the purchase order. Upon receiving the items, the
warehouse clerk updates the inventory subsidiary ledger through the terminal in the warehouse.
When the supplier’s invoice arrives, the accounts payable clerk adds a record to the supplier invoice
file, which in turn triggers the system to automatically set up a liability in the accounts payable
subsidiary ledger based on the financial information contained in the invoice. The system then
automatically updates all affected general ledger accounts.
The computer system scans the accounts payable subsidiary ledger every day for items due to be
paid and print the cheque. The cheque is sent to the supplier and a copy is sent to cash disbursements
where it is filed. The system then adds a record to the cheque register file and removes the liability
in the accounts payable subsidiary ledger. Finally, the system automatically updates the general
ledger accounts.
Conversion Cycle
The production process is triggered by a quarterly forecast of expected sales, which goes to the
production planning and control clerk. From the clerk’s terminal, the production planning and control
clerk updates the digital production schedule to include the batches of products to be produced
during the next quarter. Drawing upon the bill of materials and routing sheet files, the system
automatically prepares the digital work orders move tickets and material requisitions and sends them
to the work centre supervisor’s terminal on a weekly basis.
The work centre supervisor accesses the digital documents and print hard-copy work orders, move
tickets and material requisitions. The supervisor distributes the move tickets and two copies of the
material requisitions to each work centre in the production process.
Page 3 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Staff members submit the two copies of material requisitions to the warehouse in exchange for the
materials. If additional materials are needed beyond the standard quantity, the supervisor issues
additional material requisitions. As the production is completed in each work centre, the staff
members send the move ticket to cost accounting to the mark the completion of that phase of the
production batch. Staff members also record labour time spent on each batch on hard-copy job cards,
which they send to cost accounting. Finally, upon completion of the batch, the work centre supervisor
closes the open work order file.
The warehouse clerk files one copy of the material requisition and updates the materials inventory
file from the terminal in the warehouse office. The clerk then sends a second copy of the material
requisition to cost accounting. At the end of the day, the clerk prepares a digital journal voucher and
posts it to the general ledger control accounts.
The cost accounting clerk accesses the digital work orders and set up a work-in-process account for
the production batch. The clerk also receives move tickets, job tickets, and material requisitions
throughout the production process and use the documents to post in work-in-process subsidiary
ledger. At the end of each day, the cost accounting clerk prepares a digital journal voucher and posts
to general ledger control accounts to reflect the status of work-in-process and to record transfers of
work-in-process to finished good inventory.
Required
Prepare a report to the managing director of Paradise Industries to evaluate the processes, risks
and internal controls for Paradise Industries’ expenditure and conversion cycle. In your report, you
need to include the following items:
 System flow chart of expenditure cycle
 System flow chart of conversion cycle
 Analysis of physical internal control weaknesses in the expenditure cycle
 Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks
Assignment Structure
The report should include the following components:
 Assignment cover page clearly stating your name and student number
 A brief introduction of what the report is about
 Body of the report with appropriate section headings
 Conclusion
 List of references
The report should be grounded on relevant literature and all references must be properly cited and included
in the reference list.
Marking criteria
Marking criteria Weighting
System flow chart of expenditure cycle 2%
System flow chart of conversion cycle 2%
Analysis of physical internal control weaknesses in the expenditure cycle 3%
Analysis of the risks exist in the conversion cycle and the changes needed to
reduce the risks
9%
Presentation 2%
Research quality 2%
TOTAL Weight 20%
Page 4 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Marking Rubric
Excellent Very Good Good Satisfactory Unsatisfactory
System flow
chart of
expenditure
cycle
/2
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle.
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle with minor
errors.
Present a
system flow
chart that depict
the expenditure
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the expenditure
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
expenditure
cycle.
System flow
chart of
conversion cycle
/2
Present a
system flow
chart that
correctly depict
the whole
conversion
cycle.
Present a
system flow
chart that
correctly depict
the whole
conversion cycle
with minor
errors.
Present a
system flow
chart that depict
the conversion
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the conversion
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
conversion
cycle.
Analysis of
physical internal
control
weaknesses in
the expenditure
cycle
/3
Present an
excellent
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a very
good analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a good
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a
reasonable
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a weak
or inadequate
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Analysis of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
/9
Present an
excellent
discussion the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a very
good discussion
of the risks exist
in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a good
discussion of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
Present a
reasonable
discussion of the
risks exist in the
conversion cycle
and/or the
changes needed
to reduce the
risks.
Present a weak
or inadequate
discussion of the
risks exist in the
conversion cycle
or the changes
needed to
reduce the risks.
Page 5 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Presentation
/2
Report included
all elements and
was very well
presented.
Writing flowed
clearly and
sections were
linked very
effectively.
Referencing was
exemplary.
English was used
very effectively
and was errorfree.
Report included
all elements and
was well
presented.
Writing flowed
clearly and
sections were
linked
effectively.
Referencing was
of a high
standard.
English was used
effectively with
very few errors
present.
Report included
all elements and
was generally
presented
appropriately.
Writing mostly
flowed well and
sections were
linked.
Referencing was
in accordance
with guidelines.
English was used
effectively with
few errors
present.
Report included
most elements
and was
adequately
presented.
Writing
sometimes did
not flow clearly
leaving the
paper to seem
disjointed in
areas.
Referencing was
somewhat in
accordance with
guidelines. Basic
English was used
with some
errors present.
Report lacked
some elements
and was poorly
presented.
Writing often
did not flow
clearly leaving
the paper to
seem somewhat
disjointed.
Referencing was
not entirely in
accordance with
relevant
guidelines. Basic
English was used
with errors
present.
Research Quality
/2
An extensive
amount of highquality evidence
from peerreviewed journal
articles and
other sources
was included
and used
effectively to
support
discussion.
A broad range of
quality peerreviewed journal
references and
other sources
was included
and used
effectively to
support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to a basic
extent to
support
discussion.
Little or no peerreviewed journal
references were
included and
these were
rarely used to
support
discussion
effectively.HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assessment Details and Submission Guidelines
Trimester T1 2020
Unit Code HI5019
Unit Title Strategic Information Systems for Business and Enterprise
Assessment Type Individual assignment
Assessment Title Case Study – Paradise Industries
Purpose of the
assessment (with ULO
Mapping)
Students are required to:
 Critically evaluate the purpose and role of accounting information systems in
today’s business environment (ULO 1).
 Articulate the various transaction cycles, financial reporting, management reporting
systems and e-commerce systems to technical and non-technical stakeholders (ULO
2).
 Appraise the risks inherent in computer-based systems/ERP, including the role of
ethics and the various internal control processes that need to be in place (ULO 4).
Weight 20% of the total assessments
Total Marks 20
Word limit Not more than 2,500 words
Due Date Week 7, Friday 5:00 pm (AEST)
Submission
Guidelines
 All work must be submitted on Blackboard by the due date along with a completed
Assignment Cover Page.
 The assignment must be in MS Word format, no spacing, 12-pt Arial font and 2 cm
margins on all four sides of your page with appropriate section headings and page
numbers.
 Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using Harvard referencing style.
Page 2 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assignment Specifications
Background
After working at several accounting and consultancy firms for more than a decade, you have recently
decided to start your own consultancy business. A friend of your wife introduces you to Paradise
Industries, a manufacturer of high-precision machine tools based at Adelaide. Paradise Industries
employs a centralised computer system with distributed terminals in the departments. The company
recently have a number of operational problems and the managing director of the company has
engaged you to assess its systems and processes.
Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated
and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and
prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy
is sent to the receiving department. The purchasing clerk then adds a record to the open/closed
purchase order file through an update program in the data processing department.
When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with
the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a
hard-copy receiving report recording the quantity and quality of the goods received. One copy of the
receiving report accompanies the items to the warehouse and another copy is filed in the receiving
department. Using the department terminal, the receiving clerk adds a record to the digital receiving
report file. The system then automatically closes the purchase order. Upon receiving the items, the
warehouse clerk updates the inventory subsidiary ledger through the terminal in the warehouse.
When the supplier’s invoice arrives, the accounts payable clerk adds a record to the supplier invoice
file, which in turn triggers the system to automatically set up a liability in the accounts payable
subsidiary ledger based on the financial information contained in the invoice. The system then
automatically updates all affected general ledger accounts.
The computer system scans the accounts payable subsidiary ledger every day for items due to be
paid and print the cheque. The cheque is sent to the supplier and a copy is sent to cash disbursements
where it is filed. The system then adds a record to the cheque register file and removes the liability
in the accounts payable subsidiary ledger. Finally, the system automatically updates the general
ledger accounts.
Conversion Cycle
The production process is triggered by a quarterly forecast of expected sales, which goes to the
production planning and control clerk. From the clerk’s terminal, the production planning and control
clerk updates the digital production schedule to include the batches of products to be produced
during the next quarter. Drawing upon the bill of materials and routing sheet files, the system
automatically prepares the digital work orders move tickets and material requisitions and sends them
to the work centre supervisor’s terminal on a weekly basis.
The work centre supervisor accesses the digital documents and print hard-copy work orders, move
tickets and material requisitions. The supervisor distributes the move tickets and two copies of the
material requisitions to each work centre in the production process.
Page 3 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Staff members submit the two copies of material requisitions to the warehouse in exchange for the
materials. If additional materials are needed beyond the standard quantity, the supervisor issues
additional material requisitions. As the production is completed in each work centre, the staff
members send the move ticket to cost accounting to the mark the completion of that phase of the
production batch. Staff members also record labour time spent on each batch on hard-copy job cards,
which they send to cost accounting. Finally, upon completion of the batch, the work centre supervisor
closes the open work order file.
The warehouse clerk files one copy of the material requisition and updates the materials inventory
file from the terminal in the warehouse office. The clerk then sends a second copy of the material
requisition to cost accounting. At the end of the day, the clerk prepares a digital journal voucher and
posts it to the general ledger control accounts.
The cost accounting clerk accesses the digital work orders and set up a work-in-process account for
the production batch. The clerk also receives move tickets, job tickets, and material requisitions
throughout the production process and use the documents to post in work-in-process subsidiary
ledger. At the end of each day, the cost accounting clerk prepares a digital journal voucher and posts
to general ledger control accounts to reflect the status of work-in-process and to record transfers of
work-in-process to finished good inventory.
Required
Prepare a report to the managing director of Paradise Industries to evaluate the processes, risks
and internal controls for Paradise Industries’ expenditure and conversion cycle. In your report, you
need to include the following items:
 System flow chart of expenditure cycle
 System flow chart of conversion cycle
 Analysis of physical internal control weaknesses in the expenditure cycle
 Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks
Assignment Structure
The report should include the following components:
 Assignment cover page clearly stating your name and student number
 A brief introduction of what the report is about
 Body of the report with appropriate section headings
 Conclusion
 List of references
The report should be grounded on relevant literature and all references must be properly cited and included
in the reference list.
Marking criteria
Marking criteria Weighting
System flow chart of expenditure cycle 2%
System flow chart of conversion cycle 2%
Analysis of physical internal control weaknesses in the expenditure cycle 3%
Analysis of the risks exist in the conversion cycle and the changes needed to
reduce the risks
9%
Presentation 2%
Research quality 2%
TOTAL Weight 20%
Page 4 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Marking Rubric
Excellent Very Good Good Satisfactory Unsatisfactory
System flow
chart of
expenditure
cycle
/2
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle.
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle with minor
errors.
Present a
system flow
chart that depict
the expenditure
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the expenditure
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
expenditure
cycle.
System flow
chart of
conversion cycle
/2
Present a
system flow
chart that
correctly depict
the whole
conversion
cycle.
Present a
system flow
chart that
correctly depict
the whole
conversion cycle
with minor
errors.
Present a
system flow
chart that depict
the conversion
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the conversion
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
conversion
cycle.
Analysis of
physical internal
control
weaknesses in
the expenditure
cycle
/3
Present an
excellent
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a very
good analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a good
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a
reasonable
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a weak
or inadequate
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Analysis of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
/9
Present an
excellent
discussion the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a very
good discussion
of the risks exist
in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a good
discussion of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
Present a
reasonable
discussion of the
risks exist in the
conversion cycle
and/or the
changes needed
to reduce the
risks.
Present a weak
or inadequate
discussion of the
risks exist in the
conversion cycle
or the changes
needed to
reduce the risks.
Page 5 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Presentation
/2
Report included
all elements and
was very well
presented.
Writing flowed
clearly and
sections were
linked very
effectively.
Referencing was
exemplary.
English was used
very effectively
and was errorfree.
Report included
all elements and
was well
presented.
Writing flowed
clearly and
sections were
linked
effectively.
Referencing was
of a high
standard.
English was used
effectively with
very few errors
present.
Report included
all elements and
was generally
presented
appropriately.
Writing mostly
flowed well and
sections were
linked.
Referencing was
in accordance
with guidelines.
English was used
effectively with
few errors
present.
Report included
most elements
and was
adequately
presented.
Writing
sometimes did
not flow clearly
leaving the
paper to seem
disjointed in
areas.
Referencing was
somewhat in
accordance with
guidelines. Basic
English was used
with some
errors present.
Report lacked
some elements
and was poorly
presented.
Writing often
did not flow
clearly leaving
the paper to
seem somewhat
disjointed.
Referencing was
not entirely in
accordance with
relevant
guidelines. Basic
English was used
with errors
present.
Research Quality
/2
An extensive
amount of highquality evidence
from peerreviewed journal
articles and
other sources
was included
and used
effectively to
support
discussion.
A broad range of
quality peerreviewed journal
references and
other sources
was included
and used
effectively to
support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to a basic
extent to
support
discussion.
Little or no peerreviewed journal
references were
included and
these were
rarely used to
support
discussion
effectively.HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assessment Details and Submission Guidelines
Trimester T1 2020
Unit Code HI5019
Unit Title Strategic Information Systems for Business and Enterprise
Assessment Type Individual assignment
Assessment Title Case Study – Paradise Industries
Purpose of the
assessment (with ULO
Mapping)
Students are required to:
 Critically evaluate the purpose and role of accounting information systems in
today’s business environment (ULO 1).
 Articulate the various transaction cycles, financial reporting, management reporting
systems and e-commerce systems to technical and non-technical stakeholders (ULO
2).
 Appraise the risks inherent in computer-based systems/ERP, including the role of
ethics and the various internal control processes that need to be in place (ULO 4).
Weight 20% of the total assessments
Total Marks 20
Word limit Not more than 2,500 words
Due Date Week 7, Friday 5:00 pm (AEST)
Submission
Guidelines
 All work must be submitted on Blackboard by the due date along with a completed
Assignment Cover Page.
 The assignment must be in MS Word format, no spacing, 12-pt Arial font and 2 cm
margins on all four sides of your page with appropriate section headings and page
numbers.
 Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using Harvard referencing style.
Page 2 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assignment Specifications
Background
After working at several accounting and consultancy firms for more than a decade, you have recently
decided to start your own consultancy business. A friend of your wife introduces you to Paradise
Industries, a manufacturer of high-precision machine tools based at Adelaide. Paradise Industries
employs a centralised computer system with distributed terminals in the departments. The company
recently have a number of operational problems and the managing director of the company has
engaged you to assess its systems and processes.
Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated
and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and
prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy
is sent to the receiving department. The purchasing clerk then adds a record to the open/closed
purchase order file through an update program in the data processing department.
When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with
the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a
hard-copy receiving report recording the quantity and quality of the goods received. One copy of the
receiving report accompanies the items to the warehouse and another copy is filed in the receiving
department. Using the department terminal, the receiving clerk adds a record to the digital receiving
report file. The system then automatically closes the purchase order. Upon receiving the items, the
warehouse clerk updates the inventory subsidiary ledger through the terminal in the warehouse.
When the supplier’s invoice arrives, the accounts payable clerk adds a record to the supplier invoice
file, which in turn triggers the system to automatically set up a liability in the accounts payable
subsidiary ledger based on the financial information contained in the invoice. The system then
automatically updates all affected general ledger accounts.
The computer system scans the accounts payable subsidiary ledger every day for items due to be
paid and print the cheque. The cheque is sent to the supplier and a copy is sent to cash disbursements
where it is filed. The system then adds a record to the cheque register file and removes the liability
in the accounts payable subsidiary ledger. Finally, the system automatically updates the general
ledger accounts.
Conversion Cycle
The production process is triggered by a quarterly forecast of expected sales, which goes to the
production planning and control clerk. From the clerk’s terminal, the production planning and control
clerk updates the digital production schedule to include the batches of products to be produced
during the next quarter. Drawing upon the bill of materials and routing sheet files, the system
automatically prepares the digital work orders move tickets and material requisitions and sends them
to the work centre supervisor’s terminal on a weekly basis.
The work centre supervisor accesses the digital documents and print hard-copy work orders, move
tickets and material requisitions. The supervisor distributes the move tickets and two copies of the
material requisitions to each work centre in the production process.
Page 3 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Staff members submit the two copies of material requisitions to the warehouse in exchange for the
materials. If additional materials are needed beyond the standard quantity, the supervisor issues
additional material requisitions. As the production is completed in each work centre, the staff
members send the move ticket to cost accounting to the mark the completion of that phase of the
production batch. Staff members also record labour time spent on each batch on hard-copy job cards,
which they send to cost accounting. Finally, upon completion of the batch, the work centre supervisor
closes the open work order file.
The warehouse clerk files one copy of the material requisition and updates the materials inventory
file from the terminal in the warehouse office. The clerk then sends a second copy of the material
requisition to cost accounting. At the end of the day, the clerk prepares a digital journal voucher and
posts it to the general ledger control accounts.
The cost accounting clerk accesses the digital work orders and set up a work-in-process account for
the production batch. The clerk also receives move tickets, job tickets, and material requisitions
throughout the production process and use the documents to post in work-in-process subsidiary
ledger. At the end of each day, the cost accounting clerk prepares a digital journal voucher and posts
to general ledger control accounts to reflect the status of work-in-process and to record transfers of
work-in-process to finished good inventory.
Required
Prepare a report to the managing director of Paradise Industries to evaluate the processes, risks
and internal controls for Paradise Industries’ expenditure and conversion cycle. In your report, you
need to include the following items:
 System flow chart of expenditure cycle
 System flow chart of conversion cycle
 Analysis of physical internal control weaknesses in the expenditure cycle
 Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks
Assignment Structure
The report should include the following components:
 Assignment cover page clearly stating your name and student number
 A brief introduction of what the report is about
 Body of the report with appropriate section headings
 Conclusion
 List of references
The report should be grounded on relevant literature and all references must be properly cited and included
in the reference list.
Marking criteria
Marking criteria Weighting
System flow chart of expenditure cycle 2%
System flow chart of conversion cycle 2%
Analysis of physical internal control weaknesses in the expenditure cycle 3%
Analysis of the risks exist in the conversion cycle and the changes needed to
reduce the risks
9%
Presentation 2%
Research quality 2%
TOTAL Weight 20%
Page 4 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Marking Rubric
Excellent Very Good Good Satisfactory Unsatisfactory
System flow
chart of
expenditure
cycle
/2
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle.
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle with minor
errors.
Present a
system flow
chart that depict
the expenditure
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the expenditure
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
expenditure
cycle.
System flow
chart of
conversion cycle
/2
Present a
system flow
chart that
correctly depict
the whole
conversion
cycle.
Present a
system flow
chart that
correctly depict
the whole
conversion cycle
with minor
errors.
Present a
system flow
chart that depict
the conversion
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the conversion
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
conversion
cycle.
Analysis of
physical internal
control
weaknesses in
the expenditure
cycle
/3
Present an
excellent
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a very
good analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a good
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a
reasonable
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a weak
or inadequate
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Analysis of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
/9
Present an
excellent
discussion the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a very
good discussion
of the risks exist
in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a good
discussion of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
Present a
reasonable
discussion of the
risks exist in the
conversion cycle
and/or the
changes needed
to reduce the
risks.
Present a weak
or inadequate
discussion of the
risks exist in the
conversion cycle
or the changes
needed to
reduce the risks.
Page 5 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Presentation
/2
Report included
all elements and
was very well
presented.
Writing flowed
clearly and
sections were
linked very
effectively.
Referencing was
exemplary.
English was used
very effectively
and was errorfree.
Report included
all elements and
was well
presented.
Writing flowed
clearly and
sections were
linked
effectively.
Referencing was
of a high
standard.
English was used
effectively with
very few errors
present.
Report included
all elements and
was generally
presented
appropriately.
Writing mostly
flowed well and
sections were
linked.
Referencing was
in accordance
with guidelines.
English was used
effectively with
few errors
present.
Report included
most elements
and was
adequately
presented.
Writing
sometimes did
not flow clearly
leaving the
paper to seem
disjointed in
areas.
Referencing was
somewhat in
accordance with
guidelines. Basic
English was used
with some
errors present.
Report lacked
some elements
and was poorly
presented.
Writing often
did not flow
clearly leaving
the paper to
seem somewhat
disjointed.
Referencing was
not entirely in
accordance with
relevant
guidelines. Basic
English was used
with errors
present.
Research Quality
/2
An extensive
amount of highquality evidence
from peerreviewed journal
articles and
other sources
was included
and used
effectively to
support
discussion.
A broad range of
quality peerreviewed journal
references and
other sources
was included
and used
effectively to
support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to a basic
extent to
support
discussion.
Little or no peerreviewed journal
references were
included and
these were
rarely used to
support
discussion
effectively.HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assessment Details and Submission Guidelines
Trimester T1 2020
Unit Code HI5019
Unit Title Strategic Information Systems for Business and Enterprise
Assessment Type Individual assignment
Assessment Title Case Study – Paradise Industries
Purpose of the
assessment (with ULO
Mapping)
Students are required to:
 Critically evaluate the purpose and role of accounting information systems in
today’s business environment (ULO 1).
 Articulate the various transaction cycles, financial reporting, management reporting
systems and e-commerce systems to technical and non-technical stakeholders (ULO
2).
 Appraise the risks inherent in computer-based systems/ERP, including the role of
ethics and the various internal control processes that need to be in place (ULO 4).
Weight 20% of the total assessments
Total Marks 20
Word limit Not more than 2,500 words
Due Date Week 7, Friday 5:00 pm (AEST)
Submission
Guidelines
 All work must be submitted on Blackboard by the due date along with a completed
Assignment Cover Page.
 The assignment must be in MS Word format, no spacing, 12-pt Arial font and 2 cm
margins on all four sides of your page with appropriate section headings and page
numbers.
 Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using Harvard referencing style.
Page 2 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assignment Specifications
Background
After working at several accounting and consultancy firms for more than a decade, you have recently
decided to start your own consultancy business. A friend of your wife introduces you to Paradise
Industries, a manufacturer of high-precision machine tools based at Adelaide. Paradise Industries
employs a centralised computer system with distributed terminals in the departments. The company
recently have a number of operational problems and the managing director of the company has
engaged you to assess its systems and processes.
Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated
and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and
prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy
is sent to the receiving department. The purchasing clerk then adds a record to the open/closed
purchase order file through an update program in the data processing department.
When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with
the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a
hard-copy receiving report recording the quantity and quality of the goods received. One copy of the
receiving report accompanies the items to the warehouse and another copy is filed in the receiving
department. Using the department terminal, the receiving clerk adds a record to the digital receiving
report file. The system then automatically closes the purchase order. Upon receiving the items, the
warehouse clerk updates the inventory subsidiary ledger through the terminal in the warehouse.
When the supplier’s invoice arrives, the accounts payable clerk adds a record to the supplier invoice
file, which in turn triggers the system to automatically set up a liability in the accounts payable
subsidiary ledger based on the financial information contained in the invoice. The system then
automatically updates all affected general ledger accounts.
The computer system scans the accounts payable subsidiary ledger every day for items due to be
paid and print the cheque. The cheque is sent to the supplier and a copy is sent to cash disbursements
where it is filed. The system then adds a record to the cheque register file and removes the liability
in the accounts payable subsidiary ledger. Finally, the system automatically updates the general
ledger accounts.
Conversion Cycle
The production process is triggered by a quarterly forecast of expected sales, which goes to the
production planning and control clerk. From the clerk’s terminal, the production planning and control
clerk updates the digital production schedule to include the batches of products to be produced
during the next quarter. Drawing upon the bill of materials and routing sheet files, the system
automatically prepares the digital work orders move tickets and material requisitions and sends them
to the work centre supervisor’s terminal on a weekly basis.
The work centre supervisor accesses the digital documents and print hard-copy work orders, move
tickets and material requisitions. The supervisor distributes the move tickets and two copies of the
material requisitions to each work centre in the production process.
Page 3 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Staff members submit the two copies of material requisitions to the warehouse in exchange for the
materials. If additional materials are needed beyond the standard quantity, the supervisor issues
additional material requisitions. As the production is completed in each work centre, the staff
members send the move ticket to cost accounting to the mark the completion of that phase of the
production batch. Staff members also record labour time spent on each batch on hard-copy job cards,
which they send to cost accounting. Finally, upon completion of the batch, the work centre supervisor
closes the open work order file.
The warehouse clerk files one copy of the material requisition and updates the materials inventory
file from the terminal in the warehouse office. The clerk then sends a second copy of the material
requisition to cost accounting. At the end of the day, the clerk prepares a digital journal voucher and
posts it to the general ledger control accounts.
The cost accounting clerk accesses the digital work orders and set up a work-in-process account for
the production batch. The clerk also receives move tickets, job tickets, and material requisitions
throughout the production process and use the documents to post in work-in-process subsidiary
ledger. At the end of each day, the cost accounting clerk prepares a digital journal voucher and posts
to general ledger control accounts to reflect the status of work-in-process and to record transfers of
work-in-process to finished good inventory.
Required
Prepare a report to the managing director of Paradise Industries to evaluate the processes, risks
and internal controls for Paradise Industries’ expenditure and conversion cycle. In your report, you
need to include the following items:
 System flow chart of expenditure cycle
 System flow chart of conversion cycle
 Analysis of physical internal control weaknesses in the expenditure cycle
 Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks
Assignment Structure
The report should include the following components:
 Assignment cover page clearly stating your name and student number
 A brief introduction of what the report is about
 Body of the report with appropriate section headings
 Conclusion
 List of references
The report should be grounded on relevant literature and all references must be properly cited and included
in the reference list.
Marking criteria
Marking criteria Weighting
System flow chart of expenditure cycle 2%
System flow chart of conversion cycle 2%
Analysis of physical internal control weaknesses in the expenditure cycle 3%
Analysis of the risks exist in the conversion cycle and the changes needed to
reduce the risks
9%
Presentation 2%
Research quality 2%
TOTAL Weight 20%
Page 4 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Marking Rubric
Excellent Very Good Good Satisfactory Unsatisfactory
System flow
chart of
expenditure
cycle
/2
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle.
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle with minor
errors.
Present a
system flow
chart that depict
the expenditure
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the expenditure
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
expenditure
cycle.
System flow
chart of
conversion cycle
/2
Present a
system flow
chart that
correctly depict
the whole
conversion
cycle.
Present a
system flow
chart that
correctly depict
the whole
conversion cycle
with minor
errors.
Present a
system flow
chart that depict
the conversion
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the conversion
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
conversion
cycle.
Analysis of
physical internal
control
weaknesses in
the expenditure
cycle
/3
Present an
excellent
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a very
good analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a good
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a
reasonable
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a weak
or inadequate
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Analysis of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
/9
Present an
excellent
discussion the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a very
good discussion
of the risks exist
in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a good
discussion of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
Present a
reasonable
discussion of the
risks exist in the
conversion cycle
and/or the
changes needed
to reduce the
risks.
Present a weak
or inadequate
discussion of the
risks exist in the
conversion cycle
or the changes
needed to
reduce the risks.
Page 5 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Presentation
/2
Report included
all elements and
was very well
presented.
Writing flowed
clearly and
sections were
linked very
effectively.
Referencing was
exemplary.
English was used
very effectively
and was errorfree.
Report included
all elements and
was well
presented.
Writing flowed
clearly and
sections were
linked
effectively.
Referencing was
of a high
standard.
English was used
effectively with
very few errors
present.
Report included
all elements and
was generally
presented
appropriately.
Writing mostly
flowed well and
sections were
linked.
Referencing was
in accordance
with guidelines.
English was used
effectively with
few errors
present.
Report included
most elements
and was
adequately
presented.
Writing
sometimes did
not flow clearly
leaving the
paper to seem
disjointed in
areas.
Referencing was
somewhat in
accordance with
guidelines. Basic
English was used
with some
errors present.
Report lacked
some elements
and was poorly
presented.
Writing often
did not flow
clearly leaving
the paper to
seem somewhat
disjointed.
Referencing was
not entirely in
accordance with
relevant
guidelines. Basic
English was used
with errors
present.
Research Quality
/2
An extensive
amount of highquality evidence
from peerreviewed journal
articles and
other sources
was included
and used
effectively to
support
discussion.
A broad range of
quality peerreviewed journal
references and
other sources
was included
and used
effectively to
support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to a basic
extent to
support
discussion.
Little or no peerreviewed journal
references were
included and
these were
rarely used to
support
discussion
effectively.HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assessment Details and Submission Guidelines
Trimester T1 2020
Unit Code HI5019
Unit Title Strategic Information Systems for Business and Enterprise
Assessment Type Individual assignment
Assessment Title Case Study – Paradise Industries
Purpose of the
assessment (with ULO
Mapping)
Students are required to:
 Critically evaluate the purpose and role of accounting information systems in
today’s business environment (ULO 1).
 Articulate the various transaction cycles, financial reporting, management reporting
systems and e-commerce systems to technical and non-technical stakeholders (ULO
2).
 Appraise the risks inherent in computer-based systems/ERP, including the role of
ethics and the various internal control processes that need to be in place (ULO 4).
Weight 20% of the total assessments
Total Marks 20
Word limit Not more than 2,500 words
Due Date Week 7, Friday 5:00 pm (AEST)
Submission
Guidelines
 All work must be submitted on Blackboard by the due date along with a completed
Assignment Cover Page.
 The assignment must be in MS Word format, no spacing, 12-pt Arial font and 2 cm
margins on all four sides of your page with appropriate section headings and page
numbers.
 Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using Harvard referencing style.
Page 2 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Assignment Specifications
Background
After working at several accounting and consultancy firms for more than a decade, you have recently
decided to start your own consultancy business. A friend of your wife introduces you to Paradise
Industries, a manufacturer of high-precision machine tools based at Adelaide. Paradise Industries
employs a centralised computer system with distributed terminals in the departments. The company
recently have a number of operational problems and the managing director of the company has
engaged you to assess its systems and processes.
Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated
and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and
prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy
is sent to the receiving department. The purchasing clerk then adds a record to the open/closed
purchase order file through an update program in the data processing department.
When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with
the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a
hard-copy receiving report recording the quantity and quality of the goods received. One copy of the
receiving report accompanies the items to the warehouse and another copy is filed in the receiving
department. Using the department terminal, the receiving clerk adds a record to the digital receiving
report file. The system then automatically closes the purchase order. Upon receiving the items, the
warehouse clerk updates the inventory subsidiary ledger through the terminal in the warehouse.
When the supplier’s invoice arrives, the accounts payable clerk adds a record to the supplier invoice
file, which in turn triggers the system to automatically set up a liability in the accounts payable
subsidiary ledger based on the financial information contained in the invoice. The system then
automatically updates all affected general ledger accounts.
The computer system scans the accounts payable subsidiary ledger every day for items due to be
paid and print the cheque. The cheque is sent to the supplier and a copy is sent to cash disbursements
where it is filed. The system then adds a record to the cheque register file and removes the liability
in the accounts payable subsidiary ledger. Finally, the system automatically updates the general
ledger accounts.
Conversion Cycle
The production process is triggered by a quarterly forecast of expected sales, which goes to the
production planning and control clerk. From the clerk’s terminal, the production planning and control
clerk updates the digital production schedule to include the batches of products to be produced
during the next quarter. Drawing upon the bill of materials and routing sheet files, the system
automatically prepares the digital work orders move tickets and material requisitions and sends them
to the work centre supervisor’s terminal on a weekly basis.
The work centre supervisor accesses the digital documents and print hard-copy work orders, move
tickets and material requisitions. The supervisor distributes the move tickets and two copies of the
material requisitions to each work centre in the production process.
Page 3 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Staff members submit the two copies of material requisitions to the warehouse in exchange for the
materials. If additional materials are needed beyond the standard quantity, the supervisor issues
additional material requisitions. As the production is completed in each work centre, the staff
members send the move ticket to cost accounting to the mark the completion of that phase of the
production batch. Staff members also record labour time spent on each batch on hard-copy job cards,
which they send to cost accounting. Finally, upon completion of the batch, the work centre supervisor
closes the open work order file.
The warehouse clerk files one copy of the material requisition and updates the materials inventory
file from the terminal in the warehouse office. The clerk then sends a second copy of the material
requisition to cost accounting. At the end of the day, the clerk prepares a digital journal voucher and
posts it to the general ledger control accounts.
The cost accounting clerk accesses the digital work orders and set up a work-in-process account for
the production batch. The clerk also receives move tickets, job tickets, and material requisitions
throughout the production process and use the documents to post in work-in-process subsidiary
ledger. At the end of each day, the cost accounting clerk prepares a digital journal voucher and posts
to general ledger control accounts to reflect the status of work-in-process and to record transfers of
work-in-process to finished good inventory.
Required
Prepare a report to the managing director of Paradise Industries to evaluate the processes, risks
and internal controls for Paradise Industries’ expenditure and conversion cycle. In your report, you
need to include the following items:
 System flow chart of expenditure cycle
 System flow chart of conversion cycle
 Analysis of physical internal control weaknesses in the expenditure cycle
 Analysis of the risks exist in the conversion cycle and the changes needed to reduce the risks
Assignment Structure
The report should include the following components:
 Assignment cover page clearly stating your name and student number
 A brief introduction of what the report is about
 Body of the report with appropriate section headings
 Conclusion
 List of references
The report should be grounded on relevant literature and all references must be properly cited and included
in the reference list.
Marking criteria
Marking criteria Weighting
System flow chart of expenditure cycle 2%
System flow chart of conversion cycle 2%
Analysis of physical internal control weaknesses in the expenditure cycle 3%
Analysis of the risks exist in the conversion cycle and the changes needed to
reduce the risks
9%
Presentation 2%
Research quality 2%
TOTAL Weight 20%
Page 4 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Marking Rubric
Excellent Very Good Good Satisfactory Unsatisfactory
System flow
chart of
expenditure
cycle
/2
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle.
Present a
system flow
chart that
correctly depict
the whole
expenditure
cycle with minor
errors.
Present a
system flow
chart that depict
the expenditure
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the expenditure
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
expenditure
cycle.
System flow
chart of
conversion cycle
/2
Present a
system flow
chart that
correctly depict
the whole
conversion
cycle.
Present a
system flow
chart that
correctly depict
the whole
conversion cycle
with minor
errors.
Present a
system flow
chart that depict
the conversion
cycle with some
errors and/or
omissions.
Present a
system flow
chart that depict
the conversion
cycle with errors
and/or
omissions
throughout the
diagram.
Present a
system flow
chart that does
not properly
represent the
conversion
cycle.
Analysis of
physical internal
control
weaknesses in
the expenditure
cycle
/3
Present an
excellent
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a very
good analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a good
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a
reasonable
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Present a weak
or inadequate
analysis of
physical internal
control
weakness in the
expenditure
cycle.
Analysis of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
/9
Present an
excellent
discussion the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a very
good discussion
of the risks exist
in the
conversion cycle
and the changes
needed to
reduce the risks.
Present a good
discussion of the
risks exist in the
conversion cycle
and the changes
needed to
reduce the risks
Present a
reasonable
discussion of the
risks exist in the
conversion cycle
and/or the
changes needed
to reduce the
risks.
Present a weak
or inadequate
discussion of the
risks exist in the
conversion cycle
or the changes
needed to
reduce the risks.
Page 5 of 5
HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment
Presentation
/2
Report included
all elements and
was very well
presented.
Writing flowed
clearly and
sections were
linked very
effectively.
Referencing was
exemplary.
English was used
very effectively
and was errorfree.
Report included
all elements and
was well
presented.
Writing flowed
clearly and
sections were
linked
effectively.
Referencing was
of a high
standard.
English was used
effectively with
very few errors
present.
Report included
all elements and
was generally
presented
appropriately.
Writing mostly
flowed well and
sections were
linked.
Referencing was
in accordance
with guidelines.
English was used
effectively with
few errors
present.
Report included
most elements
and was
adequately
presented.
Writing
sometimes did
not flow clearly
leaving the
paper to seem
disjointed in
areas.
Referencing was
somewhat in
accordance with
guidelines. Basic
English was used
with some
errors present.
Report lacked
some elements
and was poorly
presented.
Writing often
did not flow
clearly leaving
the paper to
seem somewhat
disjointed.
Referencing was
not entirely in
accordance with
relevant
guidelines. Basic
English was used
with errors
present.
Research Quality
/2
An extensive
amount of highquality evidence
from peerreviewed journal
articles and
other sources
was included
and used
effectively to
support
discussion.
A broad range of
quality peerreviewed journal
references and
other sources
was included
and used
effectively to
support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to support
discussion.
An adequate
range of peerreviewed journal
references was
included and
used to a basic
extent to
support
discussion.
Little or no peerreviewed journal
references were
included and
these were
rarely used to
support
discussion
effectively.

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