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Posted: April 25th, 2023

DEVELOPING A SMALL INFORMATICS PROJECT FOR YOUR ORGANIZATION

DEVELOPING A SMALL INFORMATICS PROJECT FOR YOUR ORGANIZATION, PART 2: IMPLEMENTATION. The assignment is about introducing an EHR where Alerts will notify medical staff of critical results or patient safety issues. Please follow the Rubric uploaded. Please use only Peer-reviewed journal articles .

The implementation of an electronic health record (EHR) system can help healthcare organizations improve patient safety, reduce medical errors, and enhance the quality of care. One key feature of an EHR system is the ability to generate alerts that notify medical staff of critical results or patient safety issues. In this project, we will focus on the implementation of an EHR system with alerting capabilities to enhance patient safety and improve clinical decision-making.

Methodology:
The implementation of the EHR system will involve the following steps:

Needs assessment: We will conduct a needs assessment to identify the specific requirements and needs of the organization regarding the EHR system. This will include a review of current workflows, documentation practices, and patient safety issues.

Vendor selection: We will research and evaluate various EHR vendors based on their features, functionality, usability, and cost-effectiveness. We will select the vendor that best meets the needs of the organization.

Configuration and customization: We will work with the EHR vendor to configure and customize the system to meet the specific needs of the organization. This will include configuring alerting rules based on critical lab results, medication interactions, and other patient safety issues.

Training: We will provide training to the medical staff on the use of the EHR system and the alerting capabilities. This will include training on how to respond to alerts, how to document alert responses, and how to troubleshoot any issues that arise.

Implementation: We will work with the EHR vendor to implement the system in a phased approach to minimize disruption to clinical workflows. We will also conduct testing and validation to ensure that the system is working as intended.

Monitoring and evaluation: We will monitor the use of the EHR system and the alerting capabilities to identify any issues or areas for improvement. We will also evaluate the impact of the system on patient safety, clinical decision-making, and overall quality of care.

Conclusion:
The implementation of an EHR system with alerting capabilities can help healthcare organizations improve patient safety, reduce medical errors, and enhance the quality of care. The success of the implementation will depend on careful planning, vendor selection, configuration, training, and monitoring. By following a structured approach, the organization can ensure that the EHR system is implemented effectively and efficiently, and that the benefits are realized for both patients and healthcare providers.
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NURS_8210_Week9_Assignment_Rubric
Criteria Ratings Pts

All documents from Part 1 are included in the Part 2 submission. 150 to >134.0 pts
Excellent
All documents and tracking tools submitted from Part 1 have been revised and accurately updated in detail to sufficiently support the proposed small nursing informatics project. 134 to >119.0 pts
Good
All documents and tracking tools submitted from Part 1 have been revised and updated to support the proposed small nursing informatics project. 119 to >104.0 pts
Fair
All documents and tracking tools submitted from Part 1 have been inaccurately or vaguely revised and may support the proposed small nursing informatics project. 104 to >0 pts
Poor
All documents and tracking tools from Part 1 have been inaccurately and vaguely revised, and do not lend support to the proposed small nursing informatics project, or it is missing.
150 pts

Is the project staying within scope? 40 to >35.0 pts
Excellent
The response accurately and clearly explains in detail whether the project is staying within scope…. The response accurately and clearly adheres to the project scope provided in the final submission. 35 to >31.0 pts
Good
The response accurately explains whether the project is staying within scope. … The response accurately adheres to the project scope provided in the final submission. 31 to >27.0 pts
Fair
The response inaccurately or vaguely explains whether the project is staying within scope. … The response inaccurately or vaguely adheres to the project scope provided in the final submission. 27 to >0 pts
Poor
The response inaccurately and vaguely explains whether the project is staying within scope, or it is missing. … The response inaccurately and vaguely adheres to the project scope provided in the final submission, or it is missing.
40 pts

Were all of the gaps identified? 20 to >17.0 pts
Excellent
The response accurately and clearly explains in detail whether all the gaps were identified for the proposed small nursing informatics project. … The response accurately and clearly adheres to the Gap Analysis provided in the final submission. 17 to >15.0 pts
Good
The response accurately explains whether all the gaps were identified for the proposed small nursing informatics project…. The response accurately adheres to the Gap Analysis provided in the final submission. 15 to >13.0 pts
Fair
The response inaccurately and vaguely explains whether all the gaps were identified for the proposed small nursing informatics project. … The response inaccurately or vaguely adheres to the Gap Analysis provided in the final submission. 13 to >0 pts
Poor
The response inaccurately and vaguely explains whether all the gaps were identified for the proposed small nursing informatics project, or it is missing. … The response inaccurately and vaguely adheres to the Gap Analysis provided in the final submission, or it is missing.
20 pts

Is the project following the timeline? 40 to >35.0 pts
Excellent
The response accurately and clearly explains in detail whether the project is following the timeline. … The response accurately and clearly adheres to the project timeline provided in the final submission. 35 to >31.0 pts
Good
The response accurately explains whether the project is following the timeline. … The response accurately adheres to the project timeline provided in the final submission. 31 to >27.0 pts
Fair
The response inaccurately or vaguely explains whether the project is following the timeline. … The response inaccurately or vaguely adheres to the project timeline provided in the final submission. 27 to >0 pts
Poor
The response inaccurately and vaguely explains whether the project is following the timeline, or it is missing. … The response inaccurately and vaguely adheres to the project timeline provided in the final submission, or it is missing.
40 pts

If you had a budget, is it on track? 40 to >35.0 pts
Excellent
The response accurately and clearly explains in detail whether the project is adhering to the proposed budget. 35 to >31.0 pts
Good
The response accurately explains whether the project is adhering to the proposed budget. 31 to >27.0 pts
Fair
The response inaccurately or vaguely explains whether the project is adhering to the proposed budget. 27 to >0 pts
Poor
The response inaccurately and vaguely explains whether the project is adhering to the proposed budget, or it is missing.
40 pts

Were all of the work activities correctly assigned? 20 to >17.0 pts
Excellent
The response accurately and clearly explains in detail whether all the work activities were correctly assigned. … The response accurately and clearly adheres to the Work Breakdown Structure provided in the final submission. 17 to >15.0 pts
Good
The response accurately explains whether all the work activities were correctly assigned. … The response accurately adheres to the Work Breakdown Structure provided in the final submission. 15 to >13.0 pts
Fair
The response inaccurately or vaguely explains whether all the work activities were correctly assigned. … The response inaccurately or vaguely adheres to the Work Breakdown Structure provided in the final submission. 13 to >0 pts
Poor
The response inaccurately and vaguely explains whether all the work activities were correctly assigned, or it is missing. … The response inaccurately or vaguely adheres to the Work Breakdown Structure provided in the final submission, or it is missing.
20 pts

Are team members responsible? 20 to >17.0 pts
Excellent
The response accurately and clearly explains in detail whether all team members were responsible for the proposed small nursing informatics project. … The response accurately and clearly adheres to the responsibility chart provided in the final submission. 17 to >15.0 pts
Good
The response accurately explains whether all team members were responsible for the proposed small nursing informatics project. … The response accurately adheres to the responsibility chart provided in the final submission. 15 to >13.0 pts
Fair
The response inaccurately or vaguely explains whether all team members were responsible for the proposed small nursing informatics project. … The response inaccurately or vaguely adheres to the responsibility chart provided in the final submission. 13 to >0 pts
Poor
The response inaccurately and vaguely explains whether all team members were responsible for the proposed small nursing informatics project, or it is missing. … The response inaccurately and vaguely adheres to the responsibility chart provided in the final submission, or it is missing.
20 pts

Did the project start on time, inline to meet due dates? 40 to >35.0 pts
Excellent
The response accurately and clearly explains in detail whether the small nursing informatics project started on time and is inline to meet due dates. … The response accurately and clearly adheres to the Gantt chart provided in the final submission. 35 to >31.0 pts
Good
The response accurately explains whether the small nursing informatics project started on time and is inline to meet due dates. … The response accurately adheres to the Gantt chart provided in the final submission. 31 to >27.0 pts
Fair
The response inaccurately or vaguely explains whether the small nursing informatics project started on time and is inline to meet due dates. … The response inaccurately or vaguely adheres to the Gantt chart provided in the final submission. 27 to >0 pts
Poor
The response inaccurately and vaguely explains whether the small nursing informatics project started on time and is inline to meet due dates, or it is missing. … The response inaccurately and vaguely adheres to the Gantt chart provided in the final submission, or it is missing.
40 pts

Are you holding weekly status meetings and documented all activities? Are all team members in attendance and communicated with? 20 to >17.0 pts
Excellent
The response accurately and clearly explains in detail whether weekly status meetings and documentation of all activities for the project has occurred. … The response accurately and clearly explains in detail whether all team members have participated, attended, and been in active communication for the project. … The response accurately and clearly adheres to the communication plan provided in the final submission. 17 to >15.0 pts
Good
The response accurately explains whether weekly status meetings and documentation of all activities for the project has occurred. … The response accurately explains whether all team members have participated, attended, and been in active communication for the project. … The response accurately adheres to the communication plan provided in the final submission. 15 to >13.0 pts
Fair
The response inaccurately or vaguely explains whether weekly status meetings and documentation of all activities for the project has occurred. … The response inaccurately or vaguely explains whether all team members have participated, attended, and been in active communication for the project. … The response inaccurately or vaguely adheres to the communication plan provided in the final submission. 13 to >0 pts
Poor
The response inaccurately and vaguely explains whether weekly status meetings and documentation of all activities for the project has occurred, or it is missing. … The response inaccurately and vaguely explains whether all team members have participated, attended, and been in active communication for the project, or it is missing. … The response inaccurately and vaguely adheres to the communication plan provided in the final submission, or it is missing.
20 pts

Are all changes approved and documented? 20 to >17.0 pts
Excellent
The response accurately and clearly explains in detail whether all changes for the small nursing informatics project were approved and documented. … The response accurately and clearly adheres to the change management plan provided in the final submission. 17 to >15.0 pts
Good
The response accurately explains whether all changes for the small nursing informatics project were approved and documented. … The response accurately adheres to the change management plan provided in the final submission. 15 to >13.0 pts
Fair
The response inaccurately or vaguely explains whether all changes for the small nursing informatics project were approved and documented. … The response inaccurately or vaguely adheres to the change management plan provided in the final submission. 13 to >0 pts
Poor
The response inaccurately and vaguely explains whether all changes for the small nursing informatics project were approved and documented, or it is missing. … The response inaccurately and vaguely adheres to the change management plan provided in the final submission, or it is missing.
20 pts

Are all risks identified, prioritized, assigned an owner, and mitigation plan developed? 20 to >17.0 pts
Excellent
The response accurately and clearly explains in detail whether all risks were identified, prioritized, assigned an owner, and whether mitigation plans were developed. … The response accurately and clearly adheres to the risk management plan provided in the final submission. 17 to >15.0 pts
Good
The response accurately explains whether all risks were identified, prioritized, assigned an owner, and whether mitigation plans were developed. … The response accurately adheres to the risk management plan provided in the final submission. 15 to >13.0 pts
Fair
The response inaccurately or vaguely explains whether all risks were identified, prioritized, assigned an owner, and whether mitigation plans were developed. … The response inaccurately or vaguely adheres to the risk management plan provided in the final submission. 13 to >0 pts
Poor
The response inaccurately and vaguely explains whether all risks were identified, prioritized, assigned and owner, and whether mitigation plans were developed, or it is missing. … The response inaccurately and vaguely adheres to the risk management plan provided in the final submission, or it is missing.
20 pts

A final summary that includes complete evaluation of the full project and lessons learned: what went well and what needs updated and revised. 55 to >48.0 pts
Excellent
The response accurately and clearly summarizes in detail a complete and comprehensive evaluation of the proposed small nursing informatics project. … The response accurately and clearly explains in detail lessons learned from the proposed small nursing informatics project. 48 to >43.0 pts
Good
The response accurately summarizes a complete evaluation of the proposed small nursing informatics project. … The response accurately explains lessons learned from the proposed small nursing informatics project. 43 to >37.0 pts
Fair
The response inaccurately or vaguely summarizes a complete evaluation of the proposed small nursing informatics project. … The response inaccurately or vaguely explains lessons learned from the proposed small nursing informatics project. 37 to >0 pts
Poor
The response inaccurately and vaguely summarizes a complete evaluation of the proposed small nursing informatics project, or it is missing. … The response inaccurately and vaguely explains lessons learned from the proposed small nursing informatics project, or it is missing.
55 pts
Expression and Formatting – Paragraph Development and Organization: Paragraphs make clear points that support well-developed ideas, flow logically, and demonstrate continuity of ideas. Sentences are carefully focused—neither long and rambling nor short and lacking substance. A clear and comprehensive purpose statement and introduction is provided which delineates all required criteria. 5 to >4.0 pts
Excellent
Paragraphs and sentences follow writing standards for flow, continuity, and clarity. … A clear and comprehensive purpose statement, introduction, and conclusion is provided which delineates all required criteria. 4 to >3.5 pts
Good
Paragraphs and sentences follow writing standards for flow, continuity, and clarity 80% of the time. … Purpose, introduction, and conclusion of the assignment is stated, yet is brief and not descriptive. 3.5 to >3.0 pts
Fair
Paragraphs and sentences follow writing standards for flow, continuity, and clarity 60%–79% of the time. … Purpose, introduction, and conclusion of the assignment is vague or off topic. 3 to >0 pts
Poor
Paragraphs and sentences follow writing standards for flow, continuity, and clarity < 60% of the time. … No purpose statement, introduction, or conclusion was provided.
5 pts
Written Expression and Formatting – English writing standards: Correct grammar, mechanics, and proper punctuation 5 to >4.0 pts
Excellent
Uses correct grammar, spelling, and punctuation with no errors. 4 to >3.5 pts
Good
Contains a few (1 or 2) grammar, spelling, and punctuation errors. 3.5 to >3.0 pts
Fair
Contains several (3 or 4) grammar, spelling, and punctuation errors. 3 to >0 pts
Poor
Contains many (≥ 5) grammar, spelling, and punctuation errors that interfere with the reader’s understanding.
5 pts

Written Expression and Formatting – The paper follows correct APA format for title page, headings, font, spacing, margins, indentations, page numbers, parenthetical/in-text citations, and reference list. 5 to >4.0 pts
Excellent
Uses correct APA format with no errors. 4 to >3.5 pts
Good
Contains a few (1 or 2) APA format errors. 3.5 to >3.0 pts
Fair
Contains several (3 or 4) APA format errors. 3 to >0 pts
Poor
Contains many (≥ 5) APA format errors.
5 pts
Total Points: 500
NURS_8210_Week9_Assignment_Rubric

SWOT ANALYSIS
STRENGTH
• Reduces medical errors
• Alerts significant lab results
• Make health information available

WEAKNESSES
• Risk of violating privacy
• Outdated data, if not updated
• Alert fatigue on Staff
OPPORTUNITIES
• Expand software testing
• Increase the usability of EHR software
• Reducing clinically irrelevant warning

THREATS
• Lack of computer skills
• Unfamiliarity with the system
• Technical glitches

Gantt Chart
Activity Timeline
April May June July August 4/26 5/1 6/8 7/15
Creating core team
Developing project plan and timeline for selection and implementation
Identifying EHR critical components and requirements.
Develop the Request for Implementation
Identifying and evaluating vendors
Complete EHR demos for identified vendors

Finalize the contract and continue with EHR implementation.

Communication Plan
The communication strategy should set a communication network based on the project team’s organizational structure. The network should connect every organization horizontally and vertically and feature formal and informal communication channels.
Communication Method Frequency Goal Owner Audience
Project Status Report Email Weekly Review project status & discuss possible issues. Project Get research paper samples and course-specific study resources under   homework for you course hero writing service – Manage r Project Team & Sponsor
Team Standup Meeting Daily Discuss each team member’s responsibilities Project Get research paper samples and course-specific study resources under   homework for you course hero writing service – Manage r Project Team
Project Review Meeting At milestones Project deliveries were examined, and feedback was gathered for the next meeting. Project Get research paper samples and course-specific study resources under   homework for you course hero writing service – Manage r Project Team & Sponsor
Postmortem Meeting Meeting At the end of the project Evaluating what worked and what did not work. Project Get research paper samples and course-specific study resources under   homework for you course hero writing service – Manage r Project Team
Task progress Updates Team Gantt Daily Share daily progress Project Get research paper samples and course-specific study resources under   homework for you course hero writing service – Manage r Project Team

Risk Get research paper samples and course-specific study resources under   homework for you course hero writing service – Manage ment Plan
Various risks can occur during implementation hence the need for a risk management plan. The process that will be used to reduce the occurrence of risks during implementation includes:

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